Source To Pay

People make individual purchasing decisions every day. Not surprisingly, the amount of background research they perform depends on the risk; choosing a lawn service might take an hour, choosing a child care provider, a few weeks. Over time, even if basic servicing needs are being met, the approach used to provide these services begins to matter more and more; the same holds true in business.

We recognize that choosing a source to pay provider is a major decision and we welcome your detailed review of our background, qualifications and approach. Clients say it is our detailed, hands-on service model that led them to establish, expand and extend their relationship with DSSI. No matter how complex your environment, we have the skills, experience and capabilities that lead to a mutually beneficial business relationship.

These services are easily configured to desired specifications. Our systems provide broad access and support for customers, suppliers and DSSI representatives who serve in the "buyer role" on behalf of the client organization. Too, we provide standard interfaces allowing services to be provided with customized levels of legacy system interaction.

DSSI supplements client procurement capabilities with:

  • Successful program management experience
  • Intellectual capital
  • Commodity category expertise
  • Proven technology
  • Best-in-class workflow automation
  • Aggressive spend aggregation
  • Thoughtful supply base consolidation
  • Efficient "Purchase to Pay" processing
  • Intuitive inventory management
  • Supplier financial settlement
  • Common legacy system interfaces
  • Data driven supplier management
  • Consolidated invoicing with drill down and reconciliation
  • Reduced Working Capital requirements
  • Comprehensive compliance reporting

Performance Baselining


The first step in our source to pay program is to document, measure, and gain agreement on current performance. Here, we calculate baseline prices for items and services and establish process performance objectives. These are then used to track and report program related savings and improvements. We work closely with Controllers and F&A teams to ensure both "hard" and "soft" savings calculations are agreed to and validated.

Sourcing and Category Management


New purchasing requirements are identified each and every day. In fact, our analysis shows that within manufacturing environments, nearly 60% of purchased items change year over year. Too, maintaining awareness of commodity trends is critically important to long-term program success. For these reasons, DSSI's category managers maintain daily interactions with both clients and suppliers.

The Request for Quote and Spot Buy capabilities we offer are essential to supporting daily sourcing requirements. In addition to accessing intuitive web-based toolsets, clients are supported by sourcing team members who provide rapid response times when processing RFQ's, Spot Buys, and Urgent Spot Buys.

Catalog Content Management


Many companies implement a host of purchasing tools and technologies only to find that the information they can access is diminished by the quality of their catalog content. DSSI treats catalog content management as a strategic imperative. We have dedicated team members who regularly review and revise catalog content based on information gaps or supplier generated updates. Too, we regularly provide update files to client systems to ensure future processing efficiency.

Purchase to Pay Transaction Processing


This solution component is the engine that drives source to pay services. In addition to the anticipated capabilities like electronic requisition processing with flexible shopping cart functionality, DSSI also provides a number of advanced features including:

  • Automated approval routing with support for smart phone technologies
  • Location level cost savings tracking and reporting
  • Local part number storage and referencing
  • Supplier performance management
  • Urgent order support
  • Budget tracking and approval management
  • Supplier order acknowledgment
  • Delivery follow-up
  • Invoice consolidation
  • Flexible location-specific invoice presentation methods
  • Complete legacy system interface capabilities

Performance and Compliance Management


Sustained improvements in procurement performance can only result from consistent performance and compliance management efforts. These efforts must be supported by detailed visibility into user spend, program compliance, purchasing process performance and supplier performance.

DSSI provides real-time and extensive reporting on every aspect of the purchasing services relationship, as well as, expert support to address areas requiring further improvement. This allows clients to set explicit goals and provides the tools and support required to monitor and manage performance toward achieving them.

Purchasing Support


Organizations no longer have the ability to assign significant resources to support indirect spend. DSSI supports daily purchasing requirements using a combination of on-site and shared service center resources based on the needs of the client. Some of the activities supported include:

  • Requirements gathering
  • Requisition processing
  • RFQ & Spot Buy processing
  • Delivery follow-up
  • Receipting
  • Supplier Management
  • Performance tracking and reporting

Our professionals act as your buyers so you receive the products and services you need when and where you need them.